The fire safety officer

The fire safety officer: tasks, duties and importance for companies

In many companies, fire safety is a key issue that not only serves to protect the safety of employees, customers and property, but also fulfils legal requirements. The fire safety officer plays a key role in this. But what exactly does a fire safety officer do, what tasks do they take on, and which companies need such a position? In this blog article, we provide you with a comprehensive overview.

What is a fire safety officer?

A fire safety officer is a specially trained person who is responsible for organising and monitoring fire safety in a company. They act as an internal advisor to management and other responsible parties to ensure that all preventive and defensive fire safety measures are complied with.

In many cases, the appointment of a fire safety officer is voluntary, but in certain industries it is required by law. Fire safety officers play a key role in minimising fire risks and ensuring the protection of life, the environment and property.

The duties of a fire safety officer

The duties of a fire safety officer are varied and include both preventive and operational measures. The main duties include:

1. Creating and maintaining fire safety concepts:
The fire safety officer develops a tailor-made fire safety concept for the company and regularly adapts it to legal changes and operational developments.

2. Monitoring fire safety measures:
This includes checking compliance with regulations and guidelines, such as keeping escape and rescue routes clear, maintaining fire extinguishing equipment and checking fire doors.

3. Training and instruction:
They conduct regular training sessions for employees to raise awareness of fire safety issues and practise behaviour in the event of a fire.

4. Advising management:
The fire safety officer advises management on all fire safety-related issues and makes recommendations for optimising safety standards.

5. Conducting fire safety inspections:
Regular inspections help to identify potential hazards at an early stage and initiate appropriate countermeasures.

6. Documentation:
All fire safety measures, inspections and incidents are documented to ensure traceability and compliance with legal requirements.

7. Cooperation with authorities and the fire brigade:
In the event of a fire or during inspections, the fire safety officer is the first point of contact for external agencies.

Which companies require a fire safety officer?

The necessity of a fire safety officer depends on various factors, such as the size of the company, the industry and legal requirements. Typically, the following companies require a fire safety officer:

1. Industrial companies:
Particularly in industries with a high fire risk, such as chemicals, metal processing or food production, a fire safety officer is often required by law.

2. Public buildings:
Facilities such as hospitals, schools, nurseries and administrative buildings are required to comply with high fire safety standards.

3. Hotels, accommodation facilities, retirement and nursing homes:
Hotels are subject to special requirements as they accommodate large numbers of people who must be evacuated quickly and safely in the event of a fire.

4. Warehousing and logistics companies:
The appointment of a fire safety officer is particularly necessary in warehouses containing flammable materials.

5. Places of assembly:
Theatres, cinemas, sports stadiums and similar facilities often have to appoint a fire safety officer to ensure the protection of large numbers of people.

6. Construction projects:
On larger construction sites, it is advisable to appoint a person responsible for fire safety in order to minimise potential sources of danger.

How intensive is the role of the fire safety officer?
The intensity of a fire safety officer’s work depends on the size of the company, the type of premises and the risk:

• Small businesses:
  In small businesses, the role of fire safety officer can often be performed on a part-time basis. The measures required here are less extensive.
• Medium-sized companies:
  In medium-sized companies, the workload is usually greater, as more employees need to be trained and the infrastructure is more complex.
• Large companies or high-risk businesses:
  In companies with a high risk potential, such as industrial plants, the role of fire safety officer is often a full-time position. Extensive measures and continuous monitoring are necessary here.

Legal basis

The position of fire safety officer in Germany is regulated by various laws, regulations and guidelines. These specify the circumstances under which a company must appoint a fire safety officer and the duties that this person is responsible for. Below is an overview of the relevant legal basis:

1. Occupational Safety and Health Act (ArbSchG):

Section 10 of the ArbSchG obliges employers to take measures for firefighting and evacuation of employees. The appointment of a fire safety officer may be part of these measures.

2. State building regulations (LBO):

As fire safety in Germany is a matter for the federal states, each federal state has its own building regulations that set specific requirements for fire safety. Some state building regulations require the appointment of a fire safety officer for certain building classes or uses.

3. Special building regulations:

• Sales outlets regulation (VkV):
  For larger sales outlets, it may be necessary to appoint a fire safety officer.

• Assembly Venue Ordinance (VStättV):
  Regulates fire safety in assembly venues and may require the appointment of a fire safety officer.

• Industrial Building Directive (IndBauRL):
  A fire safety officer may be required for industrial buildings of certain sizes and uses.

4. Technical Rules for Workplaces (ASR):

ASR A2.2 ‘Measures against fires’: This rule provides information on the appointment of fire safety officers and their duties within the company.

5. DGUV Informations:

• DGUV Information 205-003: Describes the duties, qualifications, training and appointment of fire safety officers.
• DGUV Information 205-001: Provides practical information on fire safety in the workplace.

6. Insurance requirements:

Some insurers require the appointment of a fire safety officer in order to provide insurance cover or reduce premiums.

It is important to note that the necessity and specific requirements for a fire safety officer may vary depending on the federal state and type of company. Companies should therefore carefully review the legal provisions that apply to them and seek expert advice if necessary.

The fire safety officer is an indispensable position when it comes to safety in companies. Not only are they responsible for compliance with legal regulations, but they also protect the lives of employees and customers as well as the company’s assets.

Whether your company needs a fire safety officer depends on the individual circumstances. Nevertheless, it makes sense for every business to take fire safety seriously and take appropriate measures – for greater safety and trouble-free operation.

Are you unsure whether your company needs a fire safety officer? Contact us – we will be happy to advise you!